Transform your paper archives into digital files and/or accessible, secure, and organized data within your favorite work tools. Automated and AI-optimized.
Centralize your files, improve productivity, and ensure compliance with our EDM and digital archiving solutions.
Conversion of your paper documents into indexed PDF files, with OCR for fast and efficient searching.
Hosting on compliant Canadian servers, with automatic backups and secure access.
Smart filing, instant search, and centralized management of your business documents.
Automate your processes with our specialized AI agents: quality assurance, intelligent OCR, data collection and indexing.
Automated verification of scanned document quality to ensure accuracy and compliance.
Advanced optical recognition to transform your documents into actionable data. Automatic filing and integration into your software.
Automate data entry, updating, and synchronization across your tools (CRM, ERP, EDM) to boost productivity.
The best PDF scanning service near you, with state-of-the-art industrial equipment and competitive pricing.
Ideal for standard archives. Price per box based on volume and preparation required.
Ideal for architectural plans, engineering drawings, and large-format documents.
Perfect for specific projects or complex documents.
Saving as PDF, TIFF, JPG, and more. Resolution choice from 100 to 2400 DPI.
Careful destapling and document cleaning service before scanning.
Use of high-performance industrial and commercial Kodak Alaris scanners.
Optical character recognition (OCR) and AI-powered automatic document naming based on your prompts.
Rigorous quality validation (ISO9001 standards) and AI verification.
Secure dashboard to track job progress in real time, download your documents directly, and manage your projects.
Unlike multinationals or small local services, we offer the best of both worlds: cutting-edge technology and local service with no hidden fees.
Cutting-edge technology doesn't do it all. To guarantee impeccable quality, we entrust the preparation and scanning of your documents to a dedicated team made up primarily of young retirees from our community.
Unlike multinationals where volume often takes priority over quality, our team takes the time to handle each document (destapling, cleaning) with the greatest care.
Our team members love what they do and care deeply about doing it well. This commitment is directly reflected in the perfection of the final result.
By choosing Clemento, you value experience and provide a stimulating environment for a generation rich in skills.
"Entrusting important documents requires absolute trust. Our teams treat each archive as if it were their own. It is this professional conscience, often lost in large industrial structures, that makes all the difference."
Scanning is only the first step. Thanks to our expertise in artificial intelligence and data extraction (OCR), we don't just deliver PDF files. We transform your archives into actionable data.
We automatically connect and inject extracted information directly into your current systems (Salesforce, HubSpot, SAP, Dynamics, etc.).
No more manual data entry. Our AI agents read, understand, and classify data from your invoices, contracts, and customer files to make them instantly usable.
We support you every step of the way, from document collection to centralized digital management.
Retrieval of your archives and preparation for processing.
High-quality scanning with optical character recognition.
Smart filing and fast access via our secure EDM system.
Document scanning is a specialized service that transforms your bulky paper archives into secure digital files (PDF, TIFF) using high-speed industrial scanners. This technology, combined with optical character recognition (OCR) and artificial intelligence, makes your documents fully searchable by keywords and automatically extracts important data for your business software.
In Canada, document management multinationals like Iron Mountain or Access often impose complex contracts with numerous hidden fees (transport, box retrieval, monthly hosting fees) and very long processing times. With our local and affordable scanning service, you get transparent per-box or per-page pricing, including preparation, destapling, and AI indexing, for a fraction of the price and with no unpleasant surprises. For example, during a recent public tender for the City of Joliette, our proposal was $25,000, compared to $42,000 for the closest competing bidder, demonstrating our ability to offer superior quality service at a significantly more advantageous price.
Our digitization service is ideal for SMEs in Quebec, Ontario, and New Brunswick, law firms, medical clinics, accounting offices, and public organizations looking for a reliable and affordable alternative to industry giants, while guaranteeing the absolute security and confidentiality of their data.
Our document scanning process is designed to be transparent, secure, and fast. Here are the key steps of our service:
Unlike other providers, we provide you with an exclusive web platform. You can track and monitor the progress of your project box by box, download your files live as soon as they are ready, and obtain all traceability data compliant with BAnQ standards (Bibliothèque et Archives nationales du Québec), CGSB standards (Canadian General Standards Board - CAN/CGSB-72.34), and federal requirements (PIPEDA).
Yes, absolutely. In Canada, a scanned document holds the same legal value as its paper original, provided it meets strict rules guaranteeing its integrity and authenticity.
For a digital file to legally replace the original, it must meet the following conditions:
Our industrial processes, rigorous quality controls, and traceability platform ensure that every document scanned by us can legally replace your paper original. You can therefore proceed with the secure destruction of your physical archives with complete peace of mind, while remaining 100% compliant during an audit, inspection, or legal dispute in court regarding the document's validity. Additionally, we provide an official certificate of destruction to ensure complete end-to-end traceability.
To achieve flawless image quality and 100% reliability, we don't use simple office scanners. Our production center is equipped with state-of-the-art commercial and industrial scanners, such as the renowned Kodak Alaris i5200V.
Ability to scan hundreds of pages per minute while applying real-time image corrections (deskewing, cropping, blank page removal).
Ultrasonic sensors detect the slightest double feed, ensuring that absolutely no page of your archives will be missed or skipped.
Superior optics produce sharp, high-contrast images, essential for accurate and error-free data extraction (OCR) by our AI systems.
With the rise of mail-in voting, processing speed and accuracy have become crucial for municipalities and election agencies. Our technological solution automates the verification of ballot envelopes, significantly reducing human resource requirements while increasing efficiency by 95%.
While a standard election clerk can manually process about 50 envelopes per hour, our automated process can verify up to 1,000 in the same timeframe. Our approach delivers speed, accuracy, and security:
Ultra-fast scanning of both sides of the envelope upon receipt for immediate processing.
Intelligent extraction and comparison of signatures directly against the voter registration database.
Reduced human handling, physical printing of a timestamp on each envelope, and detection of out-of-jurisdiction anomalies.
Our process is strictly limited to the secure authentication of the outer envelope. The envelopes are never opened by our systems, and no votes are recorded at this stage, thereby guaranteeing absolute ballot secrecy.
We offer our professional document scanning services throughout Quebec, as well as in Ontario and New Brunswick. Here are some of the main cities where we operate:
We understand the importance of protecting your sensitive information. That's why we apply the industry's strictest security protocols for handling your archives.
All our employees undergo rigorous and continuous criminal background checks and are bound by strict confidentiality agreements before handling any documents.
Our processes and technological infrastructures align with the requirements of the ISO 27001 standard, the international benchmark for information security management.
Our facilities are protected 24/7 by alarm systems, cameras, and controlled access. Your digital data is encrypted at rest and in transit.
We ensure full compliance with privacy laws, including Law 25 in Quebec and PIPEDA at the federal level.
Everything you need to know about our scanning and EDM services.